Description
Let your team use AI without losing control of it
Your team is already using AI tools. Nobody has agreed what may be pasted into them, who signs off on output that reaches a customer, or what happens when a tool invents a fact. A responsible AI use policy settles those questions once, in writing, before something goes wrong.
What you get
- An AI use inventory — which tools, for what, by whom.
- A data gate and never-paste card: the categories that must never enter a prompt.
- An impact triage matrix so a social caption and a customer contract get different levels of review.
- Human review checklists defining what an approver actually checks.
- An acceptable use policy template and governance log for recording decisions.
- A vendor due diligence questionnaire and a practical crosswalk to the NIST AI Risk Management Framework.
Files and format
16-page PDF guide + Excel workbook with 9 sheets.
Workbook sheets: Start Here, AI Use Inventory, Data Gate, Impact Triage, Human Review, Accuracy Sources, Governance Log, Vendor Review, Official Sources
The spreadsheet opens in Excel, LibreOffice Calc, Numbers and Google Sheets. Language: English. Delivered as an instant download after payment.
Who it is for
Team leads and owners whose staff already use AI tools and who need a written, workable policy.
Licence
Internal use by one organisation, up to five named people. Reselling or publishing the files is not permitted. Team licences available on request.
Please note
This is an educational tool that helps you organise your own information and make your own decisions. It is not financial, legal, tax or security advice. Last updated 4 September 2026.
What the responsible AI use policy kit includes
The responsible AI use policy kit is a PDF workbook with editable policy and log templates. It defines which tools are approved, what must never be pasted into them, who reviews AI-assisted work before it ships, and how each decision is recorded.
